British Airways: Legal Secretary

Ref UKLHW932 Region UK - Heathrow Location London - Heathrow - Waterside Category Corporate Services

Job Description Closing 16th July 2008 Legal Secretary, HQ - London Heathrow   We are looking for a bright person with legal secretarial experience to support a small, busy team of lawyers. If you have great communications skills, like dealing with people at all levels of business inside and outside BA, work well in a team, and want a chance to use your initiative then we'd like to hear from you.   All applicants will be asked to submit their CV and answer the Application question "Please tell us why you are attracted to this role and the skills and capabilities that you would bring with you." (Max 250 words) Requirements Job Purpose To work with 2 other executive secretaries to provide efficient, effective secretarial and administrative support for the Legal Team Responsibilities Interaction   The post holder works with 2 other executive secretaries to support a team of lawyers who are Managers and Senior Managers. May be required to assist Head of Legal when Head of Legal PA is absent. The postholder would expect to have the following interaction: Frequent interaction with BA staff at all levels including SMs and GMs across all Departments in BA to organise meetings, presentations, events etc. Some interaction with BA directors to organise meetings, circulate papers etc Frequent interaction with senior management at external agencies such as law firms Scope Secretarial support for up to 4 lawyers – typing, photocopying, filing and archiving Organises invoicing through BA2Buy for external solicitors and counsel Organises and manage day-to-day activities (including duty travel) for up to 4 lawyers ensuring efficient and effective management of time. Organises meetings and provides support for other members of the team as requested Supports lawyers in obtaining IM access and security passes for new joiners Is first point of contact for internal and external enquiries including external law firms Communicates in both written and verbal form with external contacts Chases information and develops and uses internal network of contacts to move issues along Proactive management of appropriate email and diary activity Meet and greet for visitors Provide room booking and equipment provision The Individual Skills Proactive and delivery focused Ability to take the initiative Team player who will 'muck in' to help lawyers and other secretaries in the team when necessary to get a job done Strong PC skills including Word, Notes, Excel, Internet, BA2Buy and PowerPoint Ability to do audio typing at 60 wpm Excellent verbal and written communication skills Good telephone manner Strong interpersonal and relationship building skills Ability to manage diaries on Lotus Notes including to arrange meetings internally and externally for many attendees Experience in dealing with matters of a confidential nature Experience of working well in a pressurised environment – very good time management skills and prioritisation are critical to achieving deadlines, often under pressure Legal secretarial experience http://gs11.globalsuccessor.com/fe/tpl_ba01.asp?s=xLoXrZKbLmIQgQsDleUrCtxVuHbjWlMwHYkLbMBoYf&key=9957195&c=416154605659&pagestamp=dbjpjdlqqiytihjaks