| Closing 10th July 2008
Procurement Executive, Waterside, APPG
We have a number of exciting vacancies within IM and Engineering Procurement. Supporting line colleagues, you will buy a range of goods and services using BA's world class sourcing systems. You'll be highly motivated, personally organised and able to demonstrate good negotiation and influencing skills. If you are interested in applying, please submit your CV to include salary details and answer the application questions detailed below: 1.Please tell us why you are attracted to this role and the skills and capabilities that you would bring with you. (Max 250 words) 2. In no more than 200 words, outline a Strategic Sourcing project, which you have recently undertaken. Explain: Your role/responsibilities - Your stakeholders and their needs
- How you applied the process
- The challenges you faced and how you overcame them
- The outcome
- How you remain involved in the Project
JOB PURPOSE - With support from line manager, operate effectively steps 1-7 of the Strategic Sourcing process and associated tollgates for given area of responsibility.
- Influence colleagues within and outside the team follow Strategic Sourcing process effectively.
- Whilst the Procurement Executive is responsible for effective operation of all 7 steps, there will be a need to focus more intensely on specific steps in the process from time to time.
Specifically: - With support from line manager is responsible and accountable for developing and implementing a global and regional sourcing strategy for all external spend related activity in designated area of responsibility - such strategies to build on knowledge acquired through an ongoing market review / research process.
- Focusing particularly on high spend and high risk projects and with guidance from line manager, is responsible for ensuring that appropriate levels of contractual coverage are in place as well as ensuring that external costs for such activities are acceptable to the business and represent good value for money in relation to market conditions.
- Responsible for ensuring that all procurement activity in own area of responsibility is conducted in line with Corporate and Departmental governance principles including CIC.
- Works collaboratively with Line and other Finance colleagues to ensure total Strategic Sourcing cycle is managed effectively across total supplier base in own area of responsibility.
Dimensions: Repeat Spend: £15m - £30m Capital/New Project Spend: £0 - £2m Reporting Staff: 0 Reporting to: Procurement Manager
- Develops and delivers Sourcing Strategies across total supply base for all spend in area of responsibility in collaboration with all relevant Financial Control and Line colleagues.
- Builds effective relationships within BA and suppliers in order to facilitate delivery of accountabilities.
- Inputs to development of Category Planning for all key areas of Spend and Supplier Scorecards for selected suppliers with a focus on driving continuous improvement in terms of quality and cost - overall objective of developing competitive advantage for BA through effective development and deployment of bought in products and services.
- Takes full accountability for planning and delivering against all sourcing strategies in own area of responsibility following the Strategic Sourcing process to include : commercial research , RFI and tendering processes, negotiations planning and delivery in line with pre determined cost and quality targets which include Transactional Procurement and Supply Chain deliverables. This accountability applies to new contracts as well as contract renewals where prices are to be at levels where lowest business lifetime cost is achieved balanced against quality requirements; this is to be measured through market testing on a global or regional basis as agreed on a case by case basis.
- Is responsible for ensuring new contracts are implemented effectively in line with business plans.
- With (sometimes hands–on) support from line manager, negotiates and agrees contractual terms and conditions with suppliers to provide appropriate legal protection for the BA as well as delivering a contractual solution, which 'works' for the service provider.
- Negotiates and agrees service level agreements which clearly articulate Business requirements from service providers as well as documenting the measurement process through which vendor performance is to be managed.
- Uses analysis of relevant supply market to develop and make recommendations to Line and Financial Control colleagues which will contribute to optimisation of BA's investment in supplier spend.
- Meets or exceeds agreed financial, operational and quality targets while ensuring alignment with corporate strategic and business planning objectives.
- With guidance from line manager, prepares price and total cost performance plans for spend in own area of responsibility, agreeing and delivering against targets for reducing costs - monitoring and being held accountable for own performance. Works with colleagues to influence management of supplier base costs across all dimensions - ie specification and volume in addition to price, particularly where the budget is "owned" within the Category team.
- Promotes and is accountable for the application of professional procurement skills and ethics across the team and encourages a learning culture through the adoption of best practice, sharing of information and interpersonal support.
- Manages interface with team in a way that promotes high levels of motivation and team spirit, creating an environment in which team members can develop and maximise their contribution. Sets an example to others in own behaviour.
PRINCIPAL SKILLS AND BEHAVIOURAL INDICATORS
Education - as determined by Procurement policies (a degree or further education qualification is desirable although not pre-requisite)
Must have evidence of the following skills/attributes: - Experience in relevant Line/commercial/procurement/roles
- a strong understanding of commercial issues demonstrated through achievements and delivery in previous commercial roles - being able to see and articulate some of 'the big picture' as well as drilling down on detail
- a clear understanding of how supplier products and services are at the heart of business and are a lever which supports and drives changes in business results and processes
- proven negotiation and influencing skills
- understand and have the proven ability to negotiate commercial contracts
- a good understanding of the company's business
- a thorough understanding of / or the ability to quickly develop a thorough understanding of the relevant supplier marketplace
- proven communication skills
- the ability to set and then work to clearly defined targets which may be driven by both financial and quality measures
- the ability to operate effectively as part of and contribute to the ongoing development of the team demonstrating personal flexibility where required to ensure projects are appropriately 'covered'
In order to achieve best value for money in terms of price and quality, the jobholder seeks early visibility of the business' needs in order to influence the company's Line area strategies. Consequently, for this role to be effective, internal influencing skills are just as critical as external negotiation skills. A structured procurement environment and the achievement of agreed procurement goals in the relevant area of the Business is the responsibility of this role. Keeping up to speed with market developments in an often fast moving industry, ongoing cost and quality improvement, continued supply base rationalisation and the management of long term risk as well as short term price through contracting are all necessities for this role.
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